MIGx is pleased to announce a vacancy for the position of Administrative Assistant
Company
Headquartered in Basel, Switzerland, MIGx is a global life sciences consulting IT firm focusing on tailoring top-notch solutions for the life science industry with a team of senior experienced advisors.
Activities
With the new spring of Modern Workplace, Data Mesh, API Integration, Digital and AI we help the life sciences industry companies to run fast to stay competitive.
We are here to support businesses in defining the fit-for-purpose IT transformation roadmaps and running the transitions these businesses need.
About the Administrative assistant position
We are looking for a reliable Administrative Assistant who will undertake a broad set of secretarial, administrative and office managing tasks, such as providing support to our General Administrator and employees, assisting in daily office needs and managing our company’s administrative activities. You will have to ensure the efficient and smooth day-to-day operation of our office.
Administrative assistant responsibilities are
- arrange events, appointments and travels
- manage phone calls and correspondence (including email, memos, letters,)
- attend meetings and take detailed minutes
- participate in the preparation of regularly scheduled reports
- prepare acceptance acts/bonus orders for regular payments
- collecting Invoices to be paid
- meet and support visitors
- assisting with coordinating our accountant & lawyer
- monitor office supplies
- monitor office repairs/designs when needed
- prepare and submit expense reports
- handle requests and queries appropriately
- handling employee records (including timesheet)
- addressing employee queries
- assisting HR projects
- assisting employee insurance requests
Administrative assistant requirements are
You should have excellent oral and written communication skills and be able to organize work using tools, like Microsoft Office suite and office equipment. We expect you to be competent, organized and able to fulfill your tasks in a timely manner.
knowledge and abilities
- English and Georgian are mandatory (work languages)
- Russian is a plus
- you have excellent verbal, written skills
- you have responsible attitude while performing tasks
- you have excellent interpersonal skills
- you have strong time management skills
your experience includes (proven performance in)
- 2+ years' experience of working as an Office Manager, Office Administrator or Administrative Assistant position
- you have a good practical experience with office machines and MS Office, particularly MS Excel and MS Outlook
education
- a university degree in Business Administration, Administrative Sciences or other related field.
Additional information
- MIGx is committed to breakthrough innovation and the success of our employees.
the benefits of being with MIGx
- excellent Compensation Package
- an employee-centric culture directly inspired by employee feedback - your voice is heard, and your perspective encouraged
- work in a multinational fast-growing and scalable company in full growth in EMEA & CIS Region that is always forward-thinking
- Family Insurance Package
- Modern office in very good location
Salary: (depending on your experience)
Address: Batumi, Tbel Abuseridze street 5-a
Send your CV in English to: intikam.zeinalovi@migx.ch