Petra Group is pleased to announce a vacancy for the position of Document Controller.

Development Department | Petra Group

Location: Tbilisi, Georgia
Employment Type: Full-time, Office-based

About Petra Group
Petra Group is a real estate development company in Georgia, focused on creating high-quality residential, resort, and investment properties.
As our projects continue to grow, we are looking for a highly organized, responsible, and detail-oriented Document Controller to join our Development Department.
This role is ideal for someone who enjoys working with structured processes, takes ownership of responsibilities, and can ensure smooth coordination between teams and external partners.

Key Responsibilities

• Organize and manage document workflows for construction projects, including receiving, reviewing, registering, filing, and archiving documentation.
• Register and administer contracts, addendums, acceptance and delivery certificates, official correspondence, and other relevant documentation related to contractors and suppliers.
• Collect acceptance and delivery certificates and monthly payment documentation for completed works, verify their completeness and formal compliance, and coordinate the approval process with relevant departments.
• Organize document approval and signing processes, monitor their status, and follow up with responsible parties when necessary.
• Create and maintain an electronic document database, ensuring proper file organization, version control, and updates in internal company systems and OneDrive.
• Ensure proper linkage between contracts and related documents, including addendums, certificates, and other attachments.
• Identify gaps, discrepancies, missing documents, or incomplete information, and coordinate their timely resolution with relevant parties.
• Maintain regular communication with contractors, project managers, technical supervisors, Legal, Finance, and other departments on documentation-related matters.
• Maintain a tracking log of ongoing and outstanding tasks, monitor document statuses, and send reminders to responsible parties.
• Register and manage incoming and outgoing official correspondence, ensuring timely distribution to the appropriate recipients.
• Prepare periodic reports and documentation workflow status updates for the direct manager.
• Ensure the confidentiality, security, and accessibility of company documentation in accordance with established internal procedures.

Requirements

• Minimum 2 years of relevant experience in document control, contract administration, project coordination, or a similar role.
• Experience in real estate development, construction, or engineering companies will be considered an advantage.
• Proficiency in MS Office, particularly Excel, Word, Outlook, and OneDrive.
• Fluency in Georgian and good command of English and/or Russian. Knowledge of all three languages is an advantage.
• Strong organizational and time-management skills, with exceptional attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent communication and coordination skills.
• Proactive, responsible, and solution-oriented approach with the ability to work independently.

What We Offer

• Opportunity to contribute to exciting real estate development projects in Georgia.
• Professional growth and career development opportunities.
• 5 additional paid days off per year.
• Collaborative and supportive working environment.
• Stable, long-term employment in a growing company.

How to Apply
If you are organized, detail-oriented, and ready to contribute to the successful delivery of our development projects, we would be happy to hear from you.
Please send your CV to hr@petragroup.ge, indicating "Document Controller" in the subject line.